DRAW-GAME TICKETS
Draw-game billing

Frequency: Weekly.

Distribution: Delivered electronically through draw-game terminal each Sunday or Monday.

Billing Period: Sunday through Saturday. There’s no delay in this billing. Tickets sold in week one will be swept in week two.

Sweep: Draw-game sweeps occur on Wednesday.

The statement date helps you identify the billing week covered by the statement. The statement itself includes the following information:

As you sign on to the Lottery terminal on Sunday or Monday, you’ll receive a Weekly Settlement Report (Report 03), which includes the following:

• Sales: Charges for tickets generated during the billing week.
• Cancels: Credits for tickets canceled during the billing week.
• Cashes: Credits for all draw game tickets validated through the terminal.
• Promos: Credits for any promo coupons validated during the billing week.
• Comms: Commission of 6.0 percent for tickets sold and 1 percent for tickets validated.
• Adjusts: Credits or charges for any manual adjustments posted by accounting.
• Service: Weekly $12 service charge.
• Net Due: Net Due to or from the retailer.

Can’t find your draw games weekly settlement report?

If you misplace your draw games billing statement, you can obtain another copy from your lottery terminal. Press the key labeled  REPORTS, then enter 03 and press SEND. The terminal will display the most recent statement. For past statements, specify the date before pressing SEND.

Stores with the same Federal I.D. number may choose a combined billing method. With this method, the Hoosier Lottery summarizes amounts due from or owed to each store on a single statement and then deducts or deposits that amount one time to a single bank account. Detailed accounting statements for the individual stores are sent along with a summary statement for retailers’ reference.

REPORTS AVAILABLE ELECTRONICALLY

If you would like to receive accounting information via e-mail, contact the Lottery’s Accounting Hotline toll-free at 1 (800) 765-6886. The Lottery offers the following electronic reports:

Retailer Statements (HLSTMT)
Retailer Online Billing Summary File (HLOLBSP)
Retailer Instant Billing Summary File (HLINBSP)
Retailer Instant Issues and Returns Billed File (HLINIRP)
Retailer Instant Outstanding Liability File (HLOUTLP)
Retailer Weekly Invoice Detail File (HLINVDP)
Retailer Weekly Invoice Summary File (HLINVSP)
Retailer Weekly Game (UPC Barcode Info) File (HLGAMEP)

LICENSING BILLING

For your convenience, we have added the licensing fees to our scratch-off billing system. You no longer need to send us a check for your renewal unless you want to. We will automatically post the licensing fee to your Lottery account.

Retailers operating as a chain will be debited one lump sum for all locations. The charge will show up on the very first location’s scratch-off statement. This charge will appear in the ADJUSTMENTS section as LICENSE FEE $ XX.00.

The license fee schedule is as follows:

HELP!

Can’t find your scratch-off billing statement? If you misplace your paper statement, a copy can be obtained from your draw game or WinInstant terminals.           

Have a question about licensing fees? Contact Licensing directly at 1-800-955-6886 and enter #3.

Have billing questions? Please direct any billing questions to your LSR, or contact the Accounting Hotline toll-free at 1-800-765-6886.

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